Fairway BooksFairway Books reads any vendor invoice — any format, any handwriting — and files it into QuickBooks. No templates. No OCR guesswork. And no access to your books until it's earned.
At Coyote Ridge Golf Club, the accounting team spends over 30 hours a week manually transferring vendor invoices into their reconciliation software — one line at a time, for every bag of fertilizer, every liquor delivery, every course-maintenance bill. Not because they don't have better options. Because the AP automation tools that exist were built for country clubs with dedicated finance staff, not for the one person who's both the GM and the bookkeeper.
Traditional OCR only works if you feed it a box it already knows how to read — a fixed template, a clean scan, a familiar layout. Real invoices don't come that way. Fairway Books runs on Claude's vision models, so it reads an invoice the way your bookkeeper does: by actually looking at it.
Most AP tools ask for full access to your accounting software on day one. For a course that's never had software touch its books, that's a hard ask — and the actual reason smaller courses have stuck with the status quo. So every course starts in shadow mode.
Every invoice is read in full — vendor, line items, GL codes, approval marks — with zero connection to your real books.
What Fairway Books extracted sits side by side with what your bookkeeper actually typed. Every difference is visible.
A human reviews every flagged field before anything is treated as final. Nothing posts on its own, ever.
Only once the accuracy is proven, on your own invoices, does write access to QuickBooks become a conversation.
First live pilot: Coyote Ridge Golf Club, a real independent course in the DFW area, running in shadow mode against real invoices.
"Loved it — thinks it'll be great once integrated."
A GM who trusted me with his real invoices on day one. A coach who taught me the game long before I knew what a GL code was. Fairway Books exists because of both.
The pilot numbers above are real and verified. The figures below are forward-looking targets, not results yet — marked clearly, because a founder page should never blur the two.
Shadow mode means there's nothing to risk. We connect to nothing, change nothing, and show you exactly what the tool would have entered against what your bookkeeper actually typed.